Please view these video tutorials on creating 508compliant documents. School websites are our business, so we have a vested interest in helping you comply. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets. Making pdf documents accessible and section 508 compliant. When generating pdf documents through conversion from another format, or through an automated tool, ensure the resulting pdf file is properly tagged to support accessibility. If no is the answer to any item, then the document is not 508 compliant. Some government agencies are using this phenomenon, by participating in. Tips and resources to make documents, presentations and. How to test and remediate pdfs for accessibility using adobe acrobat dc.
Using adobe indesign to create accessible pdf documents. None of the rules prohibits, for example, the use of markup that screen readers do not recognize. Title slide, with thumbnail on slide soutline pane showing title 2 if you want, you can add a subtitle or additional information in the field that says, click to add subtitle. Pretty simple, but i just want to go over the basic steps to the compliance, one more time. The checklist below, a series of tables, is based on the content of the pdf. Making documents accessible disability support resources.
Authoring and evaluation features that make it easier to create accessible documents. We will cover the following items in this document. Using adobe indesign to create accessible pdf documents u. Section 508 pdf document accessibility test process. If you have questions feel free to call personnel services or. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508compliant pdf.
Follow the below guidelines and then visit the links on the right for more information and some video. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508 compliant pdf. Oct 18, 2017 we now have a section 508 compliant document ready to go. Use action wizard to automatically make pdfs 508 compliant. A document is considered to be compliant with section 508 only if it can offer the same information without omitting anything even if it is accessed using assistive technologies. To be in compliance with section 508 of the rehabilitation act, electronic documents must pass all of the applicable requirements on this list. How to create 508 compliant adobe pdf documents dau. Creating a web page html is one way to make your document accessible. Making multimedia section 508 compliant and accessible.
Also, is there a way to make the redaction code information show up with 508 compliant alternate text. A predefined action automates many tasks, checks accessibility, and. The full checkaccessibility check feature in acrobat checks a pdf for many of the. We recently released an ebook about all things pdf, and our pdf expert with over 20 years experience with adobe systems helped us answer many questions. Open the pdf youd like to make accessible with acrobat pro dc. Note, much of this guidance predates the revised 508 standards. Weve provided a quick video to help you understand how highdeductible health planswork in. Word wizards specializes in remediating and creating section 508 compliant documents and ict. Youve seen videos, podcasts, and audio files on your favorite siteswhether theyre government, private sector, or entertainment sites. I would like to post a trail map to a public web site for the public to down load into phones and gps units. Some government agencies are using this phenomenon, by. How to create accessible portable document format pdf documents that conform to the revised 508 standards. However, for our web sites the maps have to be 508 compliant. It is also used to freeze or lock content that should remain intact or in context with other information.
Make a pdf document 508 compliant download make a pdf document 508 compliant. Section 508 basic testing guide pdf portable document format this document contains the minimum requirements to test whether a pdf document is section 508 accessible and acceptable for posting to a website. Html is also more searchengine friendly than a pdf, and there is no need to make the user download a document to read it. In this document, we will demonstrate how to make a pdf section 508 compliant. Is there a way to apply the redactions made to documents that have started as 508 compliant, so that we do not lose 508 compliance. Make sure that were starting off on the right foot. As needed, add fillable form fields and descriptions, and set the tab order. Which pdf type you choose depends upon whether or not your document contains interactive elements such as forms, buttons, audio, or video.
Free pdf download computer experience intermediateish date format use forum default automatically finds local network shares email alerts, motion detection, scheduled recording times, etc. A portable document format pdf is a file format created by adobe to create standard consistency when a. We will also show examples of noncompliant word documents and present ways to fix them. Making files accessible the checklists are the official hhs accessibility checklists. Microassists document remediation team helps you achieve compliance with section 508, wcag 2. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. This webinar is to discuss examples of noncompliant pdfs and how to make them 508 compliant. Section 508 compliant electronic pdf document services is a carrboro, nc, based document accessibility service specializing in conversion of any existing document to us government section 508 pdf ua1 compliant pdf. The following checklist is from the united states department of health and human services hhs. After you have prepared the document for accessibility in indesign, you are ready to export it file export to pdf using the adobe pdf interactive or adobe pdf print format options. We can handle pdfs, word documents, indesign files, illustrator files, microsoft publisher files, power points ppts, websites, video files, audio files and more. Create and verify pdf accessibility, acrobat pro adobe support. This video will tell you how to create accessible pdf files. How to create 508 compliant microsoft powerpoint presentations.
Kaltura also provides a compliant player for its customers. The use of portable document formats pdfs is popular for sharing information. The resources in this section were developed by federal agencies, and shared here for your convenience. Georeferenced and 508 compliant pdf maps geonet, the. Document community of practice aed cop created this series of videos to. For a video to be accessible to a viewer, the person watching it must be able to understand what is happening in both the visual and audio portions of the video. If the print book includes a cdrom, this content is not included within the ebook version. A document author can specify that no part of an accessible pdf is to be copied, printed, extracted, commented on, or edited.
May 26, 2017 any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. Make a scanned pdf ada compliant page 1 of 2 last revised date. How to make your powerpoint 2010 presentations 508compliant. Refer to the following resources for assistance in creating 508 compliant documentation. Any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. Unfortunately, persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot access the content because the documents are not section 508 compliant. Tags alternative text color contrast screen flicker.
Making pdfs accessible section 508 compliant beacon blog. Our 508 compliant experts have experience in making media of all types 508 compliant. To watch a quick video to help you better understand medical plan terms. Section 508 compliant electronic pdf document services is a carrboro, nc, based document accessibility service specializing in conversion of any existing document to us government section 508. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines.
The make accessible action walks you through the steps required to make a pdf. This brochure provides a summary of your benefit options and is designed to help you make your health and welfare benefit selections. How to make pdf section 508 compliant agile web development. This setting could interfere with a screen readers ability to read the document, because screen readers must be able to copy or extract the document s text to convert it to speech. Indesign accessibility guidelines for pdf publication. This document has several tricks to help you make your document 508. This webinar is to discuss examples of non compliant pdfs and how to make them 508 compliant.
If using an authoring tool, make sure the tool is capable of generating accessible pdf documents that conform to pdf ua some do not. Overview those of you who manage the proposal process understand the importance of ensuring that all of the requirements are met. Consider accessibility before you convert a document to pdf. Adobe acrobat reader dc windows section 508 voluntary. The current method for making them compliant is to put them in a word document as a jpg and then exporting as a pdf. Creating accessible, section 508 compliant pdfs with adobe. Our expert technicians ensure that your publications meet accessibility standards while providing a highquality, engaging experience for the end user. We want you to know that whoever remediated those documents did a fantastic job. It is just as easy to build a 508 compliant document as it is to create a noncompliant one. We now have a section 508 compliant document ready to go. How to make your powerpoint 2010 presentations 508. I regularly have to mark documents for redaction as part of processing freedom of information act requests.
To make a pdf accessible, its important to make the native document accessible, even before you export the document to a pdf. If the current document isnt prepopulated select it, and then select microsoft word. Sep 06, 2019 a document is considered to be compliant with section 508 only if it can offer the same information without omitting anything even if it is accessed using assistive technologies. Follow the below guidelines and then visit the links on the right for more information and some video tutorials. May 06, 2019 making files accessible the checklists are the official hhs accessibility checklists. Grand valleys content management system cms has builtin features that make a websites content screenreader friendly. The goal of this format and these products is to enable users to exchange and view electronic documents easily and reliably, independently of the environment in which they were created. Advocate for the use of authoring tools and document converters that enable users to easily create accessible documents. Unfortunately,persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot accessthe content because the documents are not section 508 compliant. Pdfs require 508 remediation as they are not accessible by screen readers.
For example, if the resource document is created in microsoft word, you would want to begin this process in word by adding in alternative text for images and confirming that there are structured headings and robust. Tips and resources to make documents, presentations and websites 508 compliant accessibility in microsoft office 20 microsoft office word document formatting save as a word document. How to test and remediate pdfs for accessibility using adobe acrobat dcthe. Use action wizard to automatically make pdfs 508 compliant by laura silva, marketing program manager suppose you have a few pdf files and you need to ensure that all of those pdf files are 508 compliant for users with disabilities. Overview of portable document format pdf the pdf format is the native file format of the adobe acrobat family of products. We will also show examples of non compliant word documents and present ways to fix them. If you are looking 508 remediation services arinos infosolutions is the best service provider.
The answer is no youtube videos dont allow audio description tracks, for example, but dont be discouraged. Heres a few options for video players that are section 508 compliant. We at minimatters really endorse brightcoves service and quality, but its not within everyones budget. Achieve 508 compliance for pdf, word, excel, and ppt documents. At a high level, the process of creating accessible pdfs consists of a few basic stages. Section 508 basic testing guide pdf portable document format this document contains the minimum requirements to test whether a pdf document is section 508 accessible and.
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